Features to Look For in General Board Meeting Software

General board meeting software permits board members to complete much of the governance process online. One key feature to look for is the ability to record meetings, prepare detailed reports on votes and electronic signatures. Some portals also provide video conferencing, which aids to keep the meetings more interactive for all those involved.

General board software should not just manage meetings and document sharing and collaboration. This can increase director productivity and board participation, both of which are crucial to good governance. It is essential to general board meeting software features verify that the platform is able to support a wide variety of file formats. This will help avoid the need for directors to manually forward emails with attachments and create multiple copies of the same file.

The software should permit the use of annotations and highlighting tools. These tools can be used to highlight important sections in documents, and ensure that everyone who attends a meeting is aware of what’s being discussed. It’s also crucial that the software allows attendees to prove their arguments or bring up any issues that they might face through specific passages from the documents in question. This will save time during the meeting trying to clarify issues.

The software should provide versions that are optimized for desktop, tablet and mobile. This allows board members to access information and plan meetings no matter where they are and what device they are using. Certain solutions offer print-friendly formats that are suitable for those who prefer paper or cannot work on screens for long durations of time.